- Batch Payment is a useful facility that allows Batch Payment entries to be simultaneously created. All purchase invoices and debit notes that match the selection criteria specified in the Batch Payments Wizard are displayed in the Batch Payments list. Debit notes and deposits on purchase orders can be applied to outstanding purchase invoices of a supplier. A single payment entry is made for each supplier.
- You can print or view the Pre-Check Register and see if what is selected is acceptable and print the checks from the payment journal in which the entries are created.
- The Batch Payments list provides a detailed breakdown of the suppliers and the transactions that are selected for payment. transactions whose creation date is after the login date are not included in this list.
- It displays all the Invoices and Notes of each supplier, to select a transaction for payment
- A transaction is created for each selected supplier.
- The purchase invoices are set off against the debit notes in arriving at the amount payable.
- In the case of manual checks, a transaction is created for all transactions (purchase invoices and debit notes) having the same check number.
- Computerized check amounts are automatically consolidated.
- If the total amount on debit notes is greater than the total amounts outstanding on purchase invoices, the excess is presumed to be refunded by the supplier.
- Select the check box beside the transaction number.
- All transactions can be selected for payment by selecting menu > Select All.
- The Un Select All option in the menu deselects all the transactions.
A pop-up with journal # will be created, Click on Yes
- It Displays the Payment Journal
